Admittedly, this will be new to the accreditation committee when I show them this new HIPAA-certified solution, but they’ll have to come to terms with the 21st century.
Sookasa isnt running full#
Now, once they’re uploaded to Sookasa, I simply open them up and take a look, and a full audit history registers the time and date - just like it does for all files that are viewed by our office staff. The old-school way required me to initial documents whenever a hospital would fax them over. For surgical patients, I obtain certain preoperative labs and to maintain my office’s accredited operating room, I also have to document that I looked at the labs. Sookasa has also helped save me time in incremental ways. Besides, it never ceases to surprise me that faxes are still considered compliant: I can’t shake the picture of a document feeder full of sensitive data sitting there overnight, ripe for someone to steal - even the cleaning crew! When I need to send a file to another doctor’s office, I’ll simply send them a secure, one-time link to the file via Sookasa, which is a lot easier for everyone involved. We don’t have a need for a server or a VPN, and we’ve pretty much gotten rid of the fax machine, which can be unreliable and waste a lot of valuable time. This has been a game-changer for my practice. And even if those doctors don’t use Sookasa, they can still view the patient files we’re sharing with them. Our nurses use Sookasa to encrypt sensitive files that need to be shared with other doctors. I compared that to the process for rolling out the EMR at my prior hospital, which took months for the staff to get fully acquainted. We were able to get up and running right away - mostly because Dropbox is intuitive to use, and Sookasa is as easy to use as Dropbox, even while it adds this transparent layer of security.
The only downside to Sookasa is that it doesn’t currently pair with cloud services other than Dropbox, but it works well with my needs right now. I was able to use a patient-records template that I developed at the Louisiana hospital, which formed the backbone of my practice. I realized I could use the two together as a replacement for my EMR. But was it possible to make Dropbox HIPPAA compliant? I did a search and discovered Sookasa, a cloud security and encryption company that does, in fact, make Dropbox secure.
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